Position Summary

Provide high level support to the Leadership Gifts ($5m +) team comprised of 3 staff for all administrative functions that support and enable a high-functioning team to achieve leadership gift fundraising success. The Leadership Gifts Associate participates in almost all areas of the department’s functions.

This includes, but is not limited to

• • Monitor and track leadership gifts related actions, including, but not limited to: 
    • Status updates, activities, and proposals; track solicitations. 
    • Create & maintain Leadership Gifts meeting calendar for tracking of key meetings between prospects and donors, Weizmann president, CEO, VPs, and other leadership and constituents. 
    • Track leadership gifts prospects & donor visits on the Weizmann campus. 
  • Responsible for data entry in Raiser's Edge and NXT on the above items in coordination with Leadership Gifts team. 
  • Responsible for preparing and distributing meeting agendas and materials for global prospect meetings. Record minutes and action items during the meeting. 
  • Create & produce bespoke correspondence: acknowledgement letters, memos, proposal cover documents and other internal and external communications. 
  • Submit proposal requests via internal portal in coordination with Leadership Gifts fundraisers. 
  • Calendaring and scheduling of strategy calls and meetings for team with CEO and other senior leadership, record and transcribe minutes, track follow-up activities, and prepare development collateral materials (e.g., briefing memos, bios). 
  • Schedule meetings between leadership gift fundraisers, prospects, and donors in collaboration with the Leadership Gifts team. 
  • Collaborate with Donor Relations & Leadership Engagement department team to coordinate visit requests to the Weizmann campus. 
  • Assist with portfolio review research preparation and reporting. 
  • Process expenses via on-line expense reporting system. 
  • Manage day-to-day internal administrative office tasks such as travel/hotel arrangements for dept., etc. 
  • Proofread all materials; create mail merge mailings. 

Skills and Abilities Required:

• • Experience and knowledge of Blackbaud Raiser’s Edge/NXT software or similar CRM necessary. 
  • Superior computer skills, including experience in all MS Office programs (Word, Excel, PowerPoint, and Outlook). 
  • Excellent written, oral communication.
  • Strong proofreading skills and grammatical accuracy. Must be able to effectively multi-task and meet deadlines set by various constituents.
  • Ability to perform administrative tasks at a high level, and to work independently on self-directed projects as well as part of a team.
  • Ability to multi-task in a fast-paced environment and demonstrate efficient time management skills. Ability to prioritize workload. 
  • Highly organized with strong attention to detail and follow-through.
  • Excellent interpersonal and telephone skills; comfortable interacting with staff across all levels and with donors. 
  • Energetic and resourceful collaborator. 
  • Comparable work experience in an office setting. 
  • This is a hybrid role. Candidate must be prepared to be in the office as required. 

Interested candidates should apply with a resume and cover letter to:

Please submit cover letter and resume here: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=4837b43c-8f44-4a89-b534-e24ef650699c&ccId=19000101_000001&jobId=469497&lang=en_US&source=CC2

ACWIS values diversity and is committed to equal opportunity for all persons. Qualified applicants will receive consideration for employment without regard to unlawful discrimination because of their age, race, color, religion, national origin, ancestry, citizenship status, gender, sexual orientation, gender identity, gender expression, marital status, familial status, pregnancy status, genetic information, status as a victim of domestic violence, covered military or protected veteran status, disability, or any other applicable federal, state or local protected class, trait or status or that of persons with whom an applicant associates.  .