Administrative Assistant, Finance

Summary of Position

This position provides administrative support to the CFO, Director of Finance, and other Finance Team staff.

Essential Responsibilities and Duties

    • Obtain cash balances daily in various ACWIS bank accounts and prepare Daily Cash Balance report.
    • Initiate domestic and international wires, obtain approvals, and ensure completion of transmission.
    • Assist with banking compliance and distributing required items.
    • Assist with Audit & Budget Committee Meetings including meeting schedules, IT requirements, meeting material preparation and distribution.
    • Draft and edit Audit and Budget Committee meeting minutes
    • Edit and distribute various financial reports to constituents including lay leaders, donors, and staff.
    • Prepare confirmations (bank accounts, pledges, insurance policies, investment managers) for mailing and monitor responses. Follow up with second requests, as appropriate.
    • Tracking and maintaining spreadsheet of annual audit confirmations.
    • Administrative work for overall smooth-running department.
    • Draft emails and letters on behalf on team.
    • Occasional assistance with calendar coordinating for CFO.
    • Organize and maintain departmental files in shared drives.
      Maintaining supplies for CFO.
    • Manage corporate card transactions and report expenses.
    • Periodically complete signature cards, and obtain all necessary signatures whenever a signatory is added or deleted from a bank account in relation to the Corporate Resolution
    • Arrange for messengers and overnight mail deliveries, as needed.
    • Participate in special projects, as assigned.

Skills and Abilities Required

    • Bachelor’s degree and 2+ yrs. work experience.
    • Prior experience in a financial environment a plus.
    • Flexibility to meet changing work needs and demands.
    • Ability to communicate effectively and share information and resources appropriately.
    • Must be articulate and possess exceptional written and oral communication skills.
    • Excellent organizational skills, meticulous attention to detail and follow-up.
    • Demonstrated time management skills; ability to prioritize workload.
    • Excellent organizational, writing, and communicative skills.
    • Strong customer service orientation.
    • Ability to interface well with all departments of the organization, work cooperatively with department staff to achieve department goals, and maintain the highest level of confidentiality.

Computer Skills Required: 

    • Knowledge of accounting software a plus
    • Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and OneDrive
    • Familiarity with Raiser’s Edge or other CRM is useful

Please submit cover letter and resume here:


ACWIS values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.